Privacy Policy
Last updated: May 12, 2025
1. Introduction
At Imperion System ("the Company," "we," "us," or "our"), we are committed to protecting your personal information. This Privacy Policy explains what information we collect, how we use it, and your rights under applicable law.
This Policy applies to our website at https://web-ai-agency.vibepreview.com/ (the "Site") and governs the handling of personal information you provide to us through the Site.
We comply with:
- Quebec's Act Respecting the Protection of Personal Information in the Private Sector (Law 25 / Bill 64), as amended
- Canada's Personal Information Protection and Electronic Documents Act (PIPEDA)
2. What Personal Information We Collect
We only collect personal information that is necessary for the purpose for which it is collected. Through our Site's contact form, we may collect:
- Your name
- Your business name
- Your email address
- Your phone number (if you choose to provide it)
- The nature of your inquiry (e.g., website, AI agent, or both)
- Any information you include in your message
We do not collect payment information through the Site. We do not collect sensitive personal information (health, financial, or identity documents) through the Site.
AI Chat Assistant
If you interact with our AI chat assistant on the Site, the content of your conversation may be temporarily processed by a third-party AI service provider to generate responses. Please avoid sharing sensitive personal information in the chat.
Automatic Data Collection
We do not currently use analytics software, tracking pixels, or advertising cookies on this Site. If this changes, this Policy will be updated accordingly.
3. Why We Collect Your Information
We collect your personal information for the following purposes:
| Purpose | Legal Basis |
|---|---|
| To respond to your inquiry about our Services | Your consent (by submitting the form) |
| To assess whether we can help your business | Legitimate business interest |
| To follow up and provide a proposal or quote | Your consent |
| To communicate with you about your project | Performance of a contract |
| To improve our Services and Site | Legitimate business interest |
4. How We Share Your Information
We do not sell, trade, or rent your personal information to anyone.
We may share your information only with:
- Service Providers: Trusted third-party tools (Email/CRM, AI provider - Anthropic, Web hosting)
- Legal Requirements: If required by law or court order
- Business Transfer: In case of acquisition or merger
5. Data Retention
We retain your personal information only for as long as necessary:
- Inquiry data: Up to 24 months from last contact
- Client project data: 5 years after project completion
- AI chat conversations: As per AI provider's policy
6. Your Rights
Under Quebec Law 25 and PIPEDA, you have rights to access, rectification, withdrawal of consent, deletion, and data portability. To exercise these rights, contact us at imperionsystems@gmail.com.
7. Privacy Officer & Contact
Privacy Officer: Management Team
Imperion System
Montreal, Quebec, Canada
Email: imperionsystems@gmail.com